The online study plan is the list of courses that you wish to follow. It is compulsory for all exchange students in order to sit exams, register grades and gain ECTS.
After the registration at the International Office of your city-campus you must submit your online study plan. The study plan must be filled in before sitting the exams in order to be able to register for exams and to allow professors to record your exams
Connect to the page https://piani.unibo.it/ typing username and password you have been given. Choose teaching activities and press the save button before quitting the programme. Detailed instructions are attached.
In order to correctly select the exams, look up in the courses catalogue or in Schools websites and pay attention to academic programmes codes (4 numbers), to exams codes (5 numbers) and to the number of ECTS. Erasmus Offices and coordinators can help you for a correct selection.
If you have attended the Italian language courses at CILTA, you must insert the teaching activity corresponding to your level in your study plan. Read the attached instructions.
Different teaching activities may have the same description, same code, but may belong to different academic programmes, have different number of ECTS and be taught by different professors.
In the courses catalogue are included integrated courses. They are made of two ore more teaching activities integrated in one final exam. Exchange students are allowed to select the whole integrated course or the single teaching activities. When submitting your study plan, be careful to make the exact choice. When you sit the exam, pay attention also that it gets both officially recorded and reported in your libretto, with the exact number of ECTS.
In some Schools professors are automatically enabled to electronically record single teaching activities of an integrated course, through AlmaEsami system; in some other Schools professors have to ask to Schools Offices to be enabled. Please tell to your professor that you are planning to sit a single teaching activity exam.
For most Schools, exams sessions are available on AlmaEsami. Connect to the system typing username and password. In order to check exam sessions and register follow the attached instructions (in Italian).
Please note that some Schools may have different systems of registering for exams. Look up in the Schools websites.
In order to obtain a transcript of records, all the exams you have passed must be officially recorded. Recording of an exam consists in an official statement that a student has sat an exam, obtaining a grade and a number of ECTS in a specific date, issued and signed by the professor. The record is an official document, with a legal value. It can be either electronic (through AlmaEsami) or on paper.
Exams must also be transcribed on your record book (libretto). Be aware that your libretto is not an official record of your exams.
All these steps are necessary to issue your transcript of records and transmit it to your home university, for the recognition of the ECTS acquired in you exchange period.
You can check the recordings of your exams through AlmaEsami typing username and password. The recorded exams are marked with "verbalizzato" and the grade.
If a recording is missing, check if you have correctly submitted your online study plan, contact the professors and ask for recording. At the end of your exchange period, when you bring your libretto to the International Relations Office, to register your departure, all the exams must be officially recorded. Please check that your exams have been regularly recorded some time before your departure.
If you carry out activities which are not included in the courses catalogue and you cannot insert them in your online study plan, you need to ask to the professor for a specific certification. These activities won’t be included in your transcript of records.
If you sit exams without passing them, but you need to have them reported in your transcript of records, ask the professor to both officially record (either electronically or on paper) and write in your libretto "respinto" or "ritirato".
If you don’t sit the exam but you need a certification of attendance, you have to ask it to the professor. This certification won’t be included in your transcript of record.
At the end of your stay in Italy, bring your libretto and a copy of all these certifications to the International Relations Office of your city-campus.
If all records are done, your transcript of record will be issued and transmitted to your home university in a short time.